Job Detail: Finance and Accounting Manager

POSITION SUMMARY:

The Grants and Finance Manager (GFM), works with a portfolio of Fiscally Sponsored Organizations (FSOs), providing them with support around financial analysis, grants and financial management. The GFM ensures that the finance and grant management services are delivered timely, accurately, efficiently, effectively, maintaining a professional and amiable partnership with the FSOs and providing a high level of customer service around short and long-term financial sustainability and growth while at the same time building positive and productive relationships with our clients.

ESSENTIAL JOB FUNCTIONS:

Donations & Grants Management

• Support FSOs pre- and post-award funding proposals and reporting requirements by:
  • Review grant proposals, assist with budgets and ensure budgets aligned with anticipated outcomes;
  • Carefully review grant awards and ensure funders’ compliance requirements;
  • Monitor spending, adjust payroll allocation as necessary, prepare necessary reporting;
  • Ensure invoices are generated in accordance with the grant agreement;
  • Knowledgeable on various aspects of federal grant regulatory compliance requirements;
  • Assess sub-award risks and report and monitor sub-awards; and
  • Ensure grants are closed out on an accurate and timely basis. 
• Work with the Operations Coordinator to ensure:
  • Proper set up of funder portals;
  • Complete documentation of funding awards;
  • Controls are established to be in compliance with funder guidelines, terms and conditions; and
  • Grant amendments are requested, as appropriate.

Financial Management

• Review and assist in preparation of annual budgets and long-term financial plans based on FSO initial drafts; 
• Prepare, review and distribute monthly financial reports, funder reports and other reports as needed;
• Document and address issues requiring attention and/or further discussion with FSO and/or supervisor;
• Train FSO leadership to read the financial statements;
• Lead “big picture” review of financials in monthly and quarterly meetings with Senior FSO staff and Able Community BOD, which includes allocations, projections, financial scenarios, and other ad-hoc analysis as necessary;
• Review and adjust salary allocations based on funding sources availability and allowability; provide updated salary allocations to Payroll.  Analyze and monitor Project fund and cash balances to ensure adequate reserves. Keep FSOs team informed of status and potential challenges. Identify options, prepare analysis and recommend   solutions to address fund balance issues;
• Work with Operations Coordinator to ensure timely and accurate processing of payables, receivables, deposits and billing;
• Review expense and revenue transactions for accuracy;
• Review expense reports and invoices over a specified amount in a timely manner, ensure proper coding; and accuracy to program and any funding source restrictions, if applicable.

Operations and Programs Support

 Lead and coordinate operational-driven workflow creation or changes between project and volunteers. For example, special billing needs, expense or procurement needs;

• Identify issues and troubleshoot with internal FS teams to make sure proper FS coverage is provided accordingly;
• Participate in cross-program initiatives or functional teams such as systems evaluation, implementations, workflow creation, etc.;
• Review in monthly basis, project portfolio report set up by internal finance team and work with Senior Accountants to ensure areas of concerned are properly addressed in a timely fashion;
• Collaborate cross-departmental for any project or initiative related to their expertise.
• Identify workflow or compliance issues, communicate and troubleshoot with proper team and/or communicate issues to GFM Team Lead and Associate Director of Finance, as appropriate; and

Work closely with GFM Team Lead Finance to problem-solve, evaluate FSO performance and future, and ensure the best possible service to all FSOs.